Executive Assistant to the Engineering Group Director & Managing

Stevenage

MBDA is a leading defence organisation. We are proud of the role we play in supporting the Armed Forces who protect our nations. We partner with governments to work together towards a common goal, defending our freedom.

12 Month Fixed Term Contract

Salary: Competitive

What we can offer you:

• Company bonus of up to GBP2,500 (based on company performance and will vary year to year)
• Pension of maximum total (employer and employee) contribution of up to 14%
• Annual salary review
• Paid overtime
• Up to 15 days flexi leave
• 25 days annual leave (plus holiday purchase)
• Fantastic site facilities, including subsidised meals, free car parking and more
• Excellent career progression and development opportunities

Dynamic working pattern: Where possible, we will seek to accommodate a blended approach to on–site and remote working

The opportunity:

We have an exciting opportunity for a passionate individual to join a dynamic team within the UK Support Function and to provide a professional, flexible and proactive executive assistance support to the Engineering Group Director (EGD) / UK Managing Director (UKMD). You are required to be proactive in managing a very busy workload and work on your own initiative on most occasions. You will need to exhibit a high level of organisation skills, resilience, communication and attention to detail, which is key to success in this role.

What we're looking for from you:

• Can demonstrate a great team ethic and the ability to interface and build close working relationships with people at all levels both internally and externally
• Can demonstrate an ability to prioritise tasks to achieve results in a timely manner, ensuring a high level of accuracy
• Someone that can demonstrate high level of resilience and deal with ever–changing pressure
• Can deliver at continuously exceptional high standards with a meticulous approach to tasks and meet high demands and timescales with a positive attitude
• Can demonstrate courage and influencing skills whilst promoting MBDA company values and behaviours
• Someone that is forward thinking, who looks to improve efficiencies in working practices and processes
• Someone that is self–motivated with the ability to adapt to changing environments, evolving technologies, tools and processes
• Can demonstrate a high level of proficiency in Microsoft packages to include Excel, Outlook One Note and PowerPoint
• A professional demeanour in all situations and be able to withhold confidential information
• It is essential that the post holder undertakes the extensive duties with flexibility, initiative and enthusiasm and operates as an integral part of the team
• Willingness to learn and extend the role above and beyond the job description

The Role (this is not an exhaustive list of responsibilities)

• Will be based in our Stevenage and London offices with the flexibility to travel to other UK sites
• Generate and maintain a close working relationship with internal and external stakeholders
• To provide extensive complex diary management to the EGD / UKMD
• To provide extensive complex travel arrangements both domestic and internationally and manage complex expenses
• Management of EGD / UKMD emails – sending communication on behalf of the EGD / UKMD
• Coordination of briefing notes, presentations, instructions, visitor passes, etc. for face to face meetings and engagements
• Arrange and support the Executive Committee, Management Committee, Board Meetings and engagements with the MBDA Chief Executive Officer (CEO)
• Supporting the CEO with logistics when visiting the UK
• Engagement with Senior Industry Partners– BAE, Leonardo, Airbus, QinetiQ, Thales, Rolls Royce
• Engagement with Assistants/Support team for Senior Government officials and Members of Parliament
• Engagement with Assistants/Support team for Senior level Customers
• UK Company Director engagement – arranging monthly meetings, issuing agenda's and arranging quarterly dinners
• Organising and coordinating the EGD / UKMD with external shows/events – i.e. DSEi, MSPO, RIAT, Farnborough, Charity Dinner, Recognition Awards, Innovation Awards, etc
• Arrange and support the EGD / UKMD with Employee Engagement activities, i.e. Vector Live
• Arrange logistics and briefing packs for any media/filming activities
• Provide technical/tools support to EGD / UKMD and senior management team
• Working closely and effectively with the EGD / UKMD Chief of Staff
• Flexibility to travel to the London office as and when required
• General administration – desk bookings, office bookings, managing department letters, writing letters on behalf of EGD / UKMD and supporting the EGD / UKMD with DV vetting clearances
• To participate and engage within the UK Support Function activities

Our Business:

We respect new perspectives and experiences, and we value our collaborative ways of working. We are committed to growing and supporting diversity in our workforce and ensuring everyone has an equal opportunity to reach their potential.

We recognise that everyone is unique, and we encourage you to speak to us should you require any advice, support or adjustments throughout our recruitment process. We also welcome applicants who are looking for flexible working arrangements.

Follow us on LinkedIn (MBDA), Twitter Instagram (lifeatMBDA_UK) and Glassdoor or visit our MBDA Careers website for more information.