PA / Office Manager to CEO

PA / Office Manager to CEO

Up to GBP40,000 per annum

Reigate, Surrey

Have you got experience in a PA / EA capacity supporting senior stakeholders?

Can you use your superb IT skills to collate board information and monthly packs?

Are you looking to work for a newly appointed CEO looking to make an impact?

About Us:?

ABL was established in 1994 and has remained a leader in the field of vehicle repair ever since. ABL works in partnership with insurance companies and prides itself not only in the quality of its work but in providing excellent customer service. ABL has recently received investment and now is an exciting time to join our team, as we embark on a journey of change, growth and learning.

We re now looking for an PA to provide comprehensive administrative support to the CEO and wider team of Directors. You will also be the first point of contact for all office management duties at our head office. The role is predominantly office based, with the opportunity for working from home on occasion, once established in role and where it is aligned with CEO diary.

What you will be doing:

• Inbox and diary management for CEO, ensuring a strong understanding of priorities to manage conflicting request with limited referral

• Collation of business presentations, including monthly board packs in a timely and presentable format

• Coordination and management of expenses for senior team and submission of monthly information to finance

• Arranging all travel arrangements and coordinating business trips for CEO and small executive team

• Attending board and other meetings to take minutes and support the CEO in managing follow up actions

• Managing the overall presentation of the office, acting as the first point of contact for visitors

• Ordering office suppliers, including stationery and office equipment

• Being the main point of contact for external suppliers, i.e. landlord regarding key fobs

What we need from you:

• Previous experience in an PA / Office management role, supporting senior team members

• Outstanding planning and organisational skills, with the ability to seamlessly manage competing priorities

• Confident communicator who can articulate themselves in verbal and written format and used to dealing with senior stakeholders internally and externally

• Good judgement, with the ability to make decisions under pressure and working on own initiative

• Strong Microsoft office skills, with demonstrable experience in Word, Powerpoint and some Excel capabilities

• Excellent team player, happy to roll their sleeves up and manage a variety of tasks

• Good commercial understanding, with experience attending board meetings, preparing board packs and reviewing documentation

• Positive attitude with a flexible and resilient approach to change