Personal Assistant to MD / Office Coordinator

07 Feb 2023
07 Mar 2023
Job Title
Managing Director
Human Resources
Contract Type
Full Time

Personal Assistant to MD / Office Coordinator

Location: Peterborough, PE2 6GN
Salary: GBP26K per annum
Contract: 37.5 hours Monday Friday
Benefits: 25 days annual leave plus bank holidays , Free onsite Parking, Enhanced Pension Scheme up to 11% employer contribution, Health insurance of up to 75% of salary, Up to 6x Life Assurance, Employee Assistance Programme and Free Wellbeing App (Thrive)!

We are Hobart UK; we are recruiting and we want you!

We are a renowned market leader in commercial catering equipment, manufacturing cooking equipment, warewashers and food preparation machines for the foodservice industry.

We are part of Illinois Tool Works (ITW), a global Fortune 250 diversified industrial manufacturer of value–added consumables and specialty equipment with related service businesses.

With more than 50,000 employees worldwide ITW have a strong focus on talent management, offering every single employee the chance to grow and build their career.

We are now recruiting for a PA to MD / Office Coordinator!

75% of this role covers administration and coordination tasks for facilities, compliance and training.

The remaining 25% is allocated to supporting the company s leadership team with tasks such as diary management, travel arrangements and meeting notes.

In addition to this you will be responsible for:

  • Supporting the MD & wider leadership team with administration, meeting coordination and diary management.
  • Organising travel, accommodation and car hire ensuring all supporting documents are available such as flight itineraries, train tickets, agendas, meeting venues and restaurant reservations.
  • Taking and distributing meeting notes
  • Supporting the Quality, Health and Safety Manager (QHS) with all aspects of facilities management, such as keeping accurate records, producing documentation and coordinating service & audit reports.
  • Coordinating and scheduling building contractors, ensuring the Building Service Diary is kept up to date.
  • Raising facilities purchase orders
  • Organising and tracking compliance training, including First Aid & Fire Marshal
  • Proactively maintain central inboxes and room booking requests.
  • Maintaining and keeping accurate records of insurance and training certifications.
  • Responsible for monitoring and ordering consumables, stationery, PPE and other office materials always considering quality, price, and sustainability.

We are looking for someone with excellent organisation, time management and administrative skills to support with day–to–day business activities.

In order to be successful in this role it is essential that you have:

  • Have excellent attention to detail and accuracy.
  • Be able to take precise meeting notes.
  • Be reliable and work with discretion.
  • Have outstanding interpersonal and communication skills.
  • Have experience working with senior staff with the ability to show tact and diplomacy.
  • Be highly motivated and well organised, with the ability to flexibly prioritise workloads.
  • Be a confident user of Microsoft Office Suite

Hobart believe in an inclusive work environment and recognise the value a diverse and empowered team can achieve.

We are committed to building a culture where difference is valued, and everyone can achieve their potential at work regardless of their background.

We welcome applicants who present the right transferable skills and behaviours to achieve success.

Ready to take your first step towards a fulfilling career with Hobart? Our employees:

  • Have INTEGRITY in all they do.
  • Show RESPECT to drive performance, innovation & a commitment to our community.
  • TRUST in each other and our company.
  • Make bold decisions with SHAREDRISKS.
  • Support our business model by applying SIMPLICITY.

Click on APPLY today!