PA to Head Of Service

One of our local authority clients are currently recruiting for a Pa To Head Of Service. This is a temporary contract for 4 months with possible further extension based on budget and performance.

Main Purpose of Post/Job Summary

You will provide a high level of Personal Assistant support to the Heads of Children and Families and the Deputy Director of Children's Service. As part of a small team of Personal Assistants to the Senior Management Team, you will work together to ensure the smooth running of the day–to–day administration for the Senior Managers of Children and Families Services.

You will also provide Personal Assistant support to the Director of Children, Families and Education (DCS), to keep business continuity during the Personal Assistant's annual leave of absence.

Duties and Responsibilities

• Calendar management – pro–actively maintaining, prioritising, and resolving conflict in the Senior Management Teams diaries. Scheduling regular meetings and panels, ad–hoc meetings, supervisions & personal development review (PDR) meetings.
• Email & Correspondence management – Pro–actively managing the Senior Management emails, correspondence and meeting requests and responding to emails where appropriate when Senior Management are on annual leave.
• Signposting emails and correspondence to the appropriate person in a timely manner.
• Drafting and typing letters and maintaining paper and electronic files.
• Responsibility for dealing with phone calls from both internal and external callers maintaining a calm and efficient manner.
• Liaison with Council Members and other external agencies on a regular basis often dealing with highly sensitive information.
• Responsibility for pulling together agendas and papers for meetings, facilitating and minute taking in meetings of an often complex, sensitive, and confidential nature. Ensuring that minutes, actions, and papers are circulated within agreed timescales.
• Co–ordination of responses in line with statutory timescales in relation to complaints and enquiries from clients, councillors, and representatives from other agencies.
• Ofsted – supporting the preparation for Ofsted inspections, providing specialist administrative support, co–ordinating Ofsted regulation reports ensuring timely review by the Senior Management Team. Ensuring ongoing registration requirements are adhered to.

The above is a brief overview of the role, details and specification will be provided should you be successful. If interested in this position, please send your CV to Jahker Miah at Coyle Personnel Ltd.