Personal Assistant to COO

Job Title – Personal Assistant to COO

Office – London

Who we are

Here at MHA MacIntyre Hudson, we take the time to create great relationships with our clients to become not just their trusted advisers, but valued partners that face the future together.

As a Top 13 firm of chartered accountants, tax and business advisers, we work in partnership with clients ranging from entrepreneurs and individuals to multi–national corporations. We work together to navigate an ever–changing business world and proactively identify the opportunities that tomorrow presents.

Leveraging our national network of offices, we offer a comprehensive range of financial and business strategy services to clients across the UK, enabling them to achieve profitable growth and build sustainable long–term success.

As a member of Baker Tilly International, we have a global reach that allows us to offer our insight and expertise wherever our clients need us to be. We believe this makes us a national and international partner of choice for entrepreneurs and multi–national enterprises across the world.

Our agile and responsive approach means we are always on hand to have the right conversations about with clients at the right time, allowing us to identify their goals and business needs both now, and in the future.

Purpose of the Role

To provide a full administrative and sometimes secretarial service to the London COO and their team with additional PA duties for other Partners on an ad hoc basis.

Main Responsibilities

• Outlook diary Management for COO when required arranging meetings with internal stakeholders.
• Field Telephone calls and messages for COO and their team, liaising with clients where appropriate.
• Make travel arrangements for COO and book restaurants when necessary.
• Organise internal meetings for key stakeholders and follow up on action points.
• Organise reporting requirements for internal stakeholders.
• Book external and internal courses for COO.
• Assist COO to prepare reports for the London office and firm.
• Forward thinking on diary planning etc.
• Printing of IPS case diaries for IP/Partners/Directors.
• Prepare paperwork for meetings and take notes when required.
• Typing letters, file notes, and, issuing of letters from system templates and formatting documents.
• Opening Clients on CCH system, iManage system where necessary.
• Carry out searches using Companies House, Lexis Nexis, URU/URL and Land Registry.
• Action invoices.
• Prepare engagement letters with enclosures.
• Liaise with Admin team/Accounts department with any issues regarding invoices/expenses.
• Timesheet entry and report printing.
• Assist /support other members of the Secretarial team if required.
• Other Ad Hoc duties as and when required.

Qualification and Skills

• Excellent accuracy and attention to detail.
• Positive and Assertive manner.
• Ability to work on own initiative.
• Excellent communication skills with the ability to deal with staff at all levels.
• Excellent organisational skills using a methodical and flexible approach to tasks.
• Excellent negotiation skills.
• Experience in an office environment at Senior Secretarial or PA level.
• Experience in an Insolvency Practice (preferred but not essential).
• Excellent IT skills (Microsoft Office i.e. Word, Excel, PowerPoint, Outlook, Publisher etc.).
• Transcribing audio skills and typing speed approx. 75 wpm.

Qualification and Skills

• Experience in an office environment with a proven track record of providing Personal assistance to individuals and to a team
• Excellent accuracy and attention to detail
• Ability to work under pressure when managing several deadlines
• Excellent communication skills and high standards of grammar – verbal and written
• Proven ability to deal with clients, Partners and all levels of staff.
• Excellent organisational skills using a methodical and flexible approach to tasks.
• Proficient IT skills (Microsoft Office i.e. Word, Excel, PowerPoint, Outlook etc.)
• Typing speed approx. 75 wpm (desirable).

What we can offer you

• Genuine?work?life balance.
• Accredited Investor in People.
• New and improved programme for Succession planning and supportive management structure to help you realise your potential.
• 33 days holiday?including bank?holidays, plus the opportunity to buy up to 5 days.
• Competitive salary.
• Amazing employee referral scheme, paying up to GBP4000 for a successful referral.
• Paid CSR time.
• Car lease scheme.
• And more!