PA to CEO

About Housing Justice Housing Justice is a Christian charity working to alleviate homelessness in all its forms across England and Wales. We are a small and nimble charity with national reach, punching well above our weight in terms of impact. We work in partnership with churches, community and faith groups to help provide those experiencing homelessness to secure a safe and stable home. About the role: The purpose of this role is to support the Chief Executive by providing central support for Housing Justice. This position plays an essential role in keeping Housing Justice organised and well run. This diverse role covers governance and executive support, office and facilities administration, and events support. The post holder will help our Chief Executive achieve business objectives and email and diary management. Main duties: Providing administrative support to the Chief Executive, including diary management, organising meetings, and maintaining confidential records. Providing support to the Chief Executive in the prioritisation of their workload and responding appropriately and filtering requests on their behalf. Providing administrative and secretarial support for trustee meetings as requested. Attending Board of Trustee meetings and any other meetings that may occur outside of core working hours, by agreement in advance with the Chief Executive and as required by the organisation. Keeping basic HR records up to date, supporting with recruitment administration and supporting the operation of the annual appraisal system and supervision meetings. Supporting the organisation's compliance with the General Data Protection Regulations (GDPR 2018). Organising attendances at internal and external conferences, training sessions, away days and other meetings as required. Taking responsibility for the maintenance of the organisation's incident and risk management systems. Taking responsibility for the maintenance of the organisation's Policy files, ensuring that policy reviews and renewals are scheduled in advance and supporting consultation and policy administration where required. Carrying out office management duties, acting as the first point of call for any issues which arise in relation to the office. Attending tenant meetings in the building and follow up work. Being responsible for the office stationery budget; overseeing the procurement and authorisation of stationery from requisition to delivery. Providing office administration and facilities management. Supporting the organisation with basic financial administration, including sending invoices for payment and basic banking administration. Contributing to database and website administration. Other duties: Ensuring you are sympathetic to the Christian aims and values of the organisation in all aspects of the role Adhering to Housing Justice's policies and procedures Performing any other duties consistent with the role and or reasonably required by the Chief Executive About Housing Justice Our work is channelled through four main initiatives that aim to tackle homelessness in various different ways at a grassroots level. These include: The Network We help over 1,000 churches to respond to homelessness in their local area. Traditionally this has taken the form of providing support with setting up and operating a winter night shelter. Communal shelters with shared airspace were not feasible during the Covid–19 pandemic so, as we move beyond Covid–19, churches are now reviewing how they can best serve people experiencing homelessness going forwards. Throughout the pandemic, we continued to support the 1,000+ churches and community groups in our network by communicating guidance, and providing resources to help them respond to homelessness in new and creative ways. Refugee Hosting Programme We work with a pool of volunteer hosts who welcome vulnerable individuals into their home. These individuals include people arriving in the UK seeking sanctuary from war or persecution, those whose asylum claims have been rejected, and those with a complicated immigration status. These individuals often become the most vulnerable in our communities, as they do not have the right to work or access benefits. We find them a safe, welcoming home where they have their own room, and ensure that they have the means to pay for living costs (food, other essentials, travel etc.) We currently have 17 hosts actively hosting 22 guests in the London area, with a further 23 hosts registered. We are just starting out in hosting in Wales and currently have 11 registered hosts, and have accommodated four guests. Citadel We help people experiencing homelessness to find and sustain a home. Our Citadel programme is a successful model that relies on trained and supervised volunteers to help people in our communities out of homelessness. Our volunteers identify each individual's specific needs and address them together. This could include connecting them with their local community, helping them to seek meaningful employment, accessing a sport or a new hobby, or helping individuals to access the health or financial services they need. Faith in Affordable Housing We work with churches of all denominations to release surplus land and redundant buildings for the creation of new truly affordable housing. With many church denominations seeking solutions for surplus assets, FiAH is uniquely placed to help bring about greater partnership in order to deliver more genuinely affordable homes and alleviate homelessness.