Personal Assistant to MD
- Recruiter
- NES Fircroft
- Location
-
London
South East EnglandUnited Kingdom
- Salary
- Salary to be Discussed with Potential Candidates
- Posted
- 31 Jul 2022
- Closes
- 23 Aug 2022
- Job Title
- Managing Director
- Category
- Human Resources
- Contract Type
- Permanent
- Hours
- Full Time
Job Title: Personal Assistant to MD
Department: Managing Director
Location: London
Reports to: Managing Director
Purpose:
To provide dedicated Personal Assistance and administrative support principally to:
INTERNAL (company, no reporting line):
With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Infrastructure, Life Sciences, Mining, Automotive and Chemicals sectors worldwide.With more than 100 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market–leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.
Department: Managing Director
Location: London
Reports to: Managing Director
Purpose:
To provide dedicated Personal Assistance and administrative support principally to:
- The Managing Director (MD)
- The Compliance Officer as part of the MD Office
- CEO and any Senior Executives during their meetings in the London office
- PA/Secretarial support
- Administrative support
- Travel and meeting arrangements for the MD.
- Appropriate document management and maintenance and update of Departmental records
- Any other tasks as required by the MD and by visiting Senior Management.
- To maintain the MD's diary.
- To act as point of contact for the MD.
- To arrange meetings and video–conferences for the MD and for visiting Senior Management during their visits.
- To prepare internal and external correspondence, writing and screening emails for the MD. Arrange catering service and material orders for the department.
- To make accurate travel and accommodation arrangements for the MD.
- To validate travel related invoices for correctness and to keep the department's travel spreadsheet up to date.
- To organise catering for in–house meetings in the Board Room for the MD and for visiting Senior Executives if required.
- To organise corporate events, such as Annual IP Dinner if required and MD's corporate teambuilding lunches or dinners.
- To maintain the MD department's stationery supplies, MD filing system, managers weekly attendance records and other documentation ad hoc.
- To be responsible for coordination of bookings for the Board room and other offices on the Senior Management floor.
- To process all expenses including monthly reconciliations of corporate business credit card statements for the MD.
- To ensure completion of compliance for MD's meetings with Public Officials and Relative Persons. Adherence to company compliance, policies and procedures.
- To carry out any other tasks as required by the MD and visiting Senior Executives if required.
- To ensure full adherence to the Company's Health, Safety and Environment policies, procedures and standards.
- To fully comply with Code of Ethics and Law 231 principles.
INTERNAL (company, no reporting line):
- Managing Director, UK Senior Management Team
- H.Q. in Milan and Rome
- Other Divisions, Subsidiary Executives and staff
- Senior personnel from other Oil & Gas companies and/or Government Agencies
- Italian Chamber of Commerce and Industry in UK
- Italian Embassy in London
- Travel agent
- Chauffeur Services company
- Educated to A Level or equivalent.
- Possess a formal PA/secretarial qualification.
- Fluency in Italian (advantageous)
- Fully familiar with PC based software, for example, MS Office Suite
- Previous secretarial experience and experience of working at Senior Management level.
With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Infrastructure, Life Sciences, Mining, Automotive and Chemicals sectors worldwide.With more than 100 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market–leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.