Head of CoSec

Head of Company Secretary – Governance

Job Purpose:

To assist the Group Legal Director in the day–to–day operation and management of the Company Secretary function, leading and developing a team, undertaking all duties of Company Secretary & Govenance.

Job Responsibilities:

• Act as liaison to the Group's Directors, Executive Management and Senior Leadership
• Lead on, and provide full Company Secretarial duties.
• Lead on key initiatives to enhance and continually enhance corporate governance and strategy
• Lead on the adherence of the Group to relevant company law across its jurisdictions
• Support the Legal Director in all relevant duties and activities
• Lead on the coordination and administration of all Group Board, Committee and Executive meetings
• Assist the Group's Directors in their understanding of the relevant regulatory and corporate governance structures and the rules with which they must comply, and to assist with specific internal training if required
• Manage new Director induction, development and mentoring programmes
• Support the Legal Director in reviewing Board and Executive meeting submissions and information for quality and timeliness
• Coordinate and provide exacting level of quality assurance in the preparation and finalisation of Board and Executive meeting papers
• Provide expert advice to support the effective governance of the Group
• Support the assessment of Board effectiveness and lead on the implementation of performance improvement plans
• Develop and coach team, ensuring clear succession plan for Company Secretary Team
• Ensure Group Directors have a robust understanding of the statutory implications of any proposals made to the Board
• Oversee and lead the organisation and preparation of agendas for all Board, Committee and Executive meetings as well as annual general meetings (AGMs)
• In liaison with the Legal Director, monitor and make management aware of any changes in legislation, commenting upon how such changes might impact the business
• Liaise with the Registrar of Companies as required
• Support the business with the coordination of the annual Financial Statements and Annual Return and the renewal of the Insurance cover for employees, equipment and premises
• Maintain relevant statutory books, including registers of members, directors and secretaries
• Be fully aware of the Company's Health & Safety Policy and to be the nominated individual providing
• Any other reasonable duties as required

Job Specific Competencies:

Experience

• Strong experience of corporate governance, administration and management
• Proven track record of leading a team in a fast–paced environment
• Extensive experience delivering to exacting standards for Board Directors and Executives
• Experience of working in the general insurance industry and financial services
• Previous experience in overseeing and administering of Boards and Committees in multi–jurisdictional environments

• Institute of Chartered Secretaries & Administrators qualifications preffered or QBE

Skills

• Investigative and intuitive mind–set is essential
• Excellent leadership skills
• Personable and effective stakeholder engagement with Executives and Directors
• Diplomatic and pragmatic
• Meticulous attention to detail
• Excellent time management skills
• Excellent communication skills, both verbal and written
• Problem solving skills with the ability to translate problems and find solutions
• Excellent organisational skills with the ability to meet tight deadlines
• Good numeracy and literacy skills
• Good IT and software skills, including Microsoft Word, Excel and Powerpoint

Knowledge

• Knowledge of FCA rules, regulations, principles and codes of practice and to keep awareness up to date
• Overview knowledge of other legislations (i.e. Companies Act, Health and Safety at Work Act)
• Knowledge of the legal responsibilities of both Directors and Companies in the UK

Behaviours

• Emphasis on attention to detail and accuracy
• Excellent work ethic and diligence in production and ownership of work and responsibilities
• Self–motivated and enthusiastic
• An organised and proactive approach
• Takes initiative to make decisions
• A flexible approach and positive attitude
• Approachable and keen to help others
• Confident in presenting complex information in a clear and concise manner
• Strives to deliver performance targets and drive business improvements to contribute to the success of the business

McGregor Boyall is an equal opportunity employer and do not discriminate on any grounds.