PA to CEO and CFO

PA to CEO and CFO / Administration Manager

Leicester Head Office

Salary GBPTBA plus benefits

Ibstock plc is a market leading manufacturer and partner of choice for innovative clay and concrete building products, building the face of Britain for over 200 years.

We're no ordinary manufacturing business. Through our principal products of clay bricks, brick components, concrete roof tiles, concrete stone masonry substitutes, concrete fencing, pre–stressed concrete products and concrete rail products, we're committed to providing new solutions to today's social and environmental challenges for the new build housing and domestic repair, maintenance, improvement markets (RMI) and infrastructure.

Many of our long–standing customer relationships have lasted over 40 years. Our customer focus is based on quality, service and consistency and our service–led ethos is one of the key drivers in the growth of our market share over the past 10 years.

Following the announcement that the current incumbent is to retire after many valued years of service, we are now recruiting for a Personal Assistant to support our Chief Exec and CFO. This is a key role in our business and requires someone with professionalism and gravitas, together with a unique blend of technical and personal skills.

Overview:

This role will provide a 'first class' level of support to the CEO and CFO, with added responsibilities supporting the HR Director and the MD – Concrete.

Responsibilities and Duties:

• Forward planning to ensure that the needs of the CEO & CFO for meetings, events, etc. are met in a timely manner
• Undertakes specific business related projects as and when asked to do so by the CEO & CFO
• Organises the SLT events (i.e. finding a suitable venue, booking a venue, dealing with the C&B Manager, liaising with the SLT delegates and ensuring the event(s) run smoothly on the day.
• Liaises closely with the Communication & Engagement lead on timings of comms so that there are no clashes with important business meetings / events, etc.
• Produces an Annual Meetings' Schedule for the main business meetings and liaising with finance to include key financial dates.
• Produces a Finance & IR calendar of key dates.
• ELT Meetings – Assisting the CoSec, Deputy Co–Sec with Agendas, papers, etc. & uploading onto Diligent
• Arranges external events for SLT Mtgs, HR Mtgs
• Managing Calendars
• Arranging meetings via Outlook, Teams, Conference Calls
• Prepares Induction Programmes for incoming Directors to the Business & Senior Management
• Prepares papers, PP presentations for meetings and circulates papers in advance
• Approves orders / invoices on the JDE system
• General PA support to the ExCo members, HR & Finance Teams as required

Essential Knowledge

• Industry knowledge
• Knowledge of the brick making process
• Fully conversant with all Microsoft packages
• JDE System
• Zellis / MyView
• Clear Review (appraisal system)
• Company / people knowledge
• Diligent (for ELT & plc board papers)
• RoomEx

Skills

• Excellent communication skills
• Excellent listening skills
• Working on own initiative
• Ability to multi task
• Excellent organisational skills
• Gravitas
• Flexibility
• Experience
• 'Can do' Attitude

Please note: it is our policy to verify all relevant qualifications. You will be required to provide substantive proof of your qualifications, so that we can verify them with the awarding body.

Ibstock PLC are committed and passionate about building a diverse environment. We are proud to be an Equal Opportunity employer. You will receive consideration for employment without regard to gender, gender identity or expression, sexual orientation, race, religion, national origin, disability or age.