Executive PA to CEO

Executive PA to CEO

London

Permanent

Our client has a requirement for an Executive Assistant to the CEO, who will be required to work on a permanent basis in London.

Job Description

The Executive Assistant to the CEO is a highly skilled and experienced professional who provides an extensive range of support to the Executive and Board Level.

Critical Responsibilities

• Ensure that all activities are carried out in a safe manner complying with all regulatory requirements, legislation and HSEQ procedures
• Ensure compliance with all health, safety and environmental requirements with working within your office base.
• Must understand the wider business to support the Executive. Establish and maintain close liaison with other Personal Assistants to ensure the highest standards to support business activities.
• Undertakes executive support related responsibilities in order to ensure effective and efficient business. Performs highly responsible, confidential and complex task on behalf of the Executive.

Areas of Responsibility

• Act as a main point of contact and gate keeper to the CEO's office, assist with a broad variety of support that includes managing an active calendar of appointments; co–ordinating and strategically managing daily activities and meetings.
• Must understand the wider business company activities and keep up to date with network contacts in the wider industry.
• Communicates directly and on behalf of the CEO with Industry Leaders, Board Members, other company Executives and wider business groups leaders (internally and externally).
• Ensure the CEO is fully prepared in advance for all meetings and events, including the preparation of reports, presentations, and other communications to support meetings, events etc.
• Record action, minutes from meetings and follow up to ensure actions are completed as appropriate.
• Organise and coordinate meetings: responsibilities include issuing of meeting invitations, collate responses, preparation of agendas, setup of virtual meetings and teleconferences. Ensure all documentation, are prepared, checked to a high level of standard and accuracy prior to issue.
• Provide file management of documents, reports, presentations and other reference materials researched and collated on behalf of the Executive.
• Coordinate senior stakeholders from several Business Units.
• Any other reasonable duty as per instruction by your manager.

Required Qualifications / Experience and Knowledge

• Tertiary qualifications (Diploma or undergraduate).
• Demonstrable previous experience in similar role within a corporate HQ environment.
• International experience well regarded, particularly in Oil and Gas and ability to operate efficiently across different countries and time zones.
• Extensive experience of SharePoint, Microsoft Office, SAP, Maximo etc.
• A high level of integrity, strong attention to detail and ability to multitask are also required.
• Must have the highest level of ethics, good judgment and common sense.
• Must thrive in challenging situations but can maintain a positive, pro–active attitude.
• Strong organisational, project management and problem–solving skills with impeccable multi–tasking abilities and the ability to coordinate people and resources
• Ability to manage high work volumes to tight deadlines and prioritise conflicting workloads in a fast–paced environment.
• Liaise confidently and capably with all internal and external stakeholders using tact and discretion.
• Outstanding communication skills (both written and verbal), listening skills and a professional courteous manner.
• High level of attention to detail, and comfortable in safeguarding highly confidential information.
• Confident in communicating with a varied range of stakeholders from different BU's and cultures.
• Self–starter able to work on own initiative.
• Punctual and excellent time keeping.

At First Recruitment Group we understand just how important it is to secure the right people. That is why our Recruitment Consultants always take the time to understand requirements in detail and offer sound advice to both clients and candidates.

We actively recruit at all levels and this is a superb opportunity for Executive Assistant's looking for new employment.