PA to MD

Milton Keynes
05 Feb 2021
05 Mar 2021
Job Title
Managing Director
Contract Type
Full Time
Are you an experienced PA looking for an exciting new challenge? We are seeking a Personal Assistant to work with and support the Managing Director of our new Partnerships Chilterns division based in Milton Keynes. This is a fantastic role helping set up a completely new office in a new region for Countryside so will be a great opportunity for the right person.

Responsibilities of the role:

Providing extensive administration support to the regional Managing Director including travel arrangements, hospitality, stationery orders, letter typing etc. In addition support the Senior Leadership Team where required, particularly in the initial set up period.
Responsible for all aspects of office management including managing the reception and receptionists. Liaise with Facilities and Fleet team in Head Office, local facilities coordinator, cleaning company, landlord etc.
Providing extensive diary management, ensuring that current organisational priorities are understood to ensure diaries are aligned and prioritised against the business needs
Manage, answer, respond to and filter telephone calls, electronic and written communication and provide secretarial assistance to the regional Managing Director
Arranging events, meetings and conference calls, ensuring all the logistics are in place and the events run smoothly.
Providing confidential project support, ensuring that governance and actions are managed, and that the correct stakeholders are present for key meetings.
Managing expense claims and corporate credit card statements on behalf of the regional Managing Director
Maintaining confidentiality at all times, including in the management of documents and communications.
Confidence to work closely with the MD and Senior Management Team, to pre–empt their needs and understand how they like to operate within the business.Desirable criteria:

Passionate about housebuilding, construction and customer service.
Candidates must have significant proven Personal Assistant experience, ideally having worked within a wider department, or supported at Director level
Must be efficient and proactive, with the ability to prioritise and meet deadlines
Experience of developing presentations, collating information and producing board level reports
Excellent secretarial skills including fast and accurate word processing, being able to demonstrate proficiency in Word, Excel, Outlook and PowerPoint.
Excellent attention to detail and proven administration skills, with the ability to collate, review and standardise information to bring in line with company branding
Managing diaires and scheduling meetings
Ability to maintain a high level of confidentiality and trustIn return, we offer a Rewarding Salary, performance related Bonus, rewarding Career Path and a Market Leading Benefits Package. We also invest heavily in the development and training of our employees, and are passionate about our people