Assistant Company Secretary

You will assist the Group Company Secretary (and others) in providing a full secretariat service to the Group of companies, including statutory record-keeping, Companies Act, Listing Rules and Disclosure Guidance and Transparency Rules compliance, together with year-end procedures and ad-hoc projects. The role sits within the Companies team which has responsibility for listed and subsidiary company governance worldwide.

This team, together with an experienced Share Plan team, make up the Group Company Secretariat. This is a busy role in a friendly team where technical excellence is key. The role will require working extended hours at certain times of the year and in response to specific projects.

This role will include:

Corporate

• As allocated, contributing to drafting of company secretarial-owned sections of the listed company Annual Report and Accounts
• Providing assistance with the organisation of the AGM and associated documentation
• Investor relations website updates
• Drafting and releasing RNS announcements
• Companies Act and Listing Rules and Disclosure Guidance and Transparency Rules compliance
• Group dividend cash funding
• Restructuring

Subsidiaries:

• Incorporation/registration of new entities in the UK and overseas
• Responsibility for subsidiaries within a particular overseas region to ensure compliance of overseas subsidiary companies, branches and other entities with local laws including:
• Statutory documentation/files and Blueprint database records
• Subsidiary board minutes and shareholder resolutions for both ad hoc and routine matters (e.g. bank mandates)
• Statutory returns and accounts
• Working closely with and engaging local third party providers and advisors
• Integration of newly acquired entities
• Liaison with other Group functions as necessary

Requirements:

• Finalist or fully ICSA qualified
• Practical company secretarial experience in a listed group and, in particular, experience of:
• Assisting with governance for a company listed on the London Stock Exchange
• Supporting the drafting and collation of reports/information for the Annual Report and Accounts of a listed company
• Supporting the drafting of documentation in connection with the AGM of a listed company
• Setting up new entities and managing the administration of UK entities and, ideally, overseas entities